The Coleman Law Firm, PLLC
Attorneys and Counselors at Law
9250 Baymeadows Road, Suite 450
Jacksonville, Florida 32256
Phone: (904) 448-1969
Fax: (904) 448-5244
Toll Free: (888) 492-2468
Email: info@TheColemanLawFirm.net
PROBATE IN
You can find answers to Frequently Asked Questions about Florida probate here.
The Jacksonville
As experienced Florida probate lawyers and attorneys, we know how important it is for the probate estate administration process to be completed as soon as reasonably possible, and as efficiently as possible, regardless of whether the Florida probate estate is simply to probate a Florida real estate deed, or an complex probate estate that is subject to the federal estate tax, or “death tax.” Our Florida probate lawyers and attorneys provide our clients with complete and timely information regarding the status and activities of each Florida probate case. We are familiar with the
As experienced Florida probate lawyers and attorneys we understand the emotional issues that become involved in Florida probate courts, and Florida probate litigation in particular, whether the issues involve will contests, will disputes, inheritance disputes, litigation for removal of a personal representative or executor from a Florida probate estate, for removal of a personal representative for breach of fiduciary duty by the personal representative, or a will challenge based on irregularities in the formal requirements for the execution of a last will and testament, forgeries, the exercise of undue influence in the procuring of a last will and testament, the will maker's lack of capacity or inability to understand the contents of a last will and testament, the improper administration of a probate estate by the personal representative, or disputes that arise between the surviving spouse and the children of previous marriages, especially where the Florida spousal elective share or an inheritance through Florida intestacy law may be involved. Our
Our legal fees for representing you in the administration of a Florida probate estate or a trust administration will depend on the facts and circumstances of your particular case. Often our Florida probate lawyers will work on a flat fee or fixed fee basis. Other times, a Florida probate lawyer's or attorney's hourly rates are appropriate. In appropriate Florida probate or will contests litigation, our Florida probate lawyers will consider working on a contingent fee basis, which means there is no fee if there is no recovery. In particular, if your Florida probate administration is for the sole purpose of a Florida real estate probate, i.e, transferring title to Florida real property, our Florida probate lawyers usually will work on a fixed fee basis, so that you will know from the beginning exactly what your total cost will be for the
We hope the following series of questions and answers will help you gain an understanding of some of the issues involved in a Florida probate proceeding, whether a formal administration, a summary administration, or the probate of Florida real estate, and will assist you in determining the proper course of action for you in your Florida probate matter.
If you find that you need the assistance of a
FREQUENTLY ASKED QUESTIONS ABOUT
1. WHAT IS FLORIDA PROBATE?
2. WHAT ARE FLORIDA PROBATE ASSETS?
3. WHY IS PROBATE NECESSARY IN FLORIDA?
4. WHAT IS A LAST WILL AND TESTAMENT?
5. WHAT HAPPENS TO FLORIDA PROBATE ASSETS IF THERE IS NO LAST WILL AND TESTAMENT?
6. WHO IS INVOLVED IN THE FLORIDA PROBATE PROCESS?
7. WHERE ARE PROBATE PAPERS FILED IN A FLORIDA PROBATE?
8. WHO SUPERVISES THE FLORIDA PROBATE ADMINISTRATION?
9. WHAT IS A PERSONAL REPRESENTATIVE, AND WHAT DOES THE PERSONAL REPRESENTATIVE DO IN A FLORIDA PROBATE ESTATE?
10. WHO CAN BE A PERSONAL REPRESENTATIVE?
11. WHO HAS PREFERENCE TO BE PERSONAL REPRESENTATIVE?
12. WHY DOES THE PERSONAL REPRESENTATIVE NEED A FLORIDA PROBATE ATTORNEY?
13. HOW ARE PROBATE ESTATE CREDITORS HANDLED?
14. HOW IS THE INTERNAL REVENUE SERVICE ("IRS") INVOLVED?
15. HOW IS THE FLORIDA DEPARTMENT OF REVENUE INVOLVED?
16. WHAT RIGHTS DO THE SURVIVING FAMILY HAVE IN THE FLORIDA PROBATE ESTATE?
17. WHAT RIGHTS DO OTHER POTENTIAL BENEFICIARIES (OTHER THAN THE SURVIVING SPOUSE AND CHILDREN UNDER CERTAIN CIRCUMSTANCES) HAVE IN THE FLORIDA PROBATE ESTATE?
18. HOW LONG DOES FLORIDA PROBATE TAKE?
19. HOW ARE PERSONAL REPRESENTATIVE PROBATE FEES AND ATTORNEY'S FEES DETERMINED IN FLORIDA PROBATE?
20. WHAT ALTERNATIVES ARE AVAILABLE TO FORMAL PROBATE ADMINISTRATION IN FLORIDA?
21. WHAT IF THERE IS A REVOCABLE LIVING TRUST?
1. WHAT IS FLORIDA PROBATE?
Probate is a court-supervised process for identifying and gathering the decedent's Florida probate assets, paying taxes, claims and expenses and distributing assets to beneficiaries. The Florida Probate Code is found in Chapters 731 through 735 of the Florida Statutes.
a) Formal Probate Administration, with which most of this information deals and
b) Summary Probate Administration
2. WHAT ARE FLORIDA PROBATE ASSETS?
Generally, Florida probate assets are those assets titled in the decedent's sole name at death or otherwise owned solely by the decedent and which contain no provision for automatic succession of ownership at death. For example:
· a Florida bank account in the sole name of a decedent is a Florida probate asset, but a bank account held in-trust-for (ITF) another, or held jointly with rights of survivorship (JTWROS) with another, is not a Florida probate asset;
· a life insurance policy, annuity or individual retirement account that is payable to a specific beneficiary is not a Florida probate asset, but a policy payable to the decedent's estate is a Florida probate asset;
· Florida real estate titled in the sole name of the decedent or as a tenant in common with another person, is a Florida probate asset (unless it is exempt Florida homestead) but real estate in Florida held as joint tenants with rights of survivorship or as tenants by the entirety is not a Florida probate asset;
· property owned by husband and wife as tenants by the entirety is not a Florida probate asset on the death of the first spouse to die, but goes automatically to the surviving spouse.
This list is not exclusive but is intended to be illustrative. It may be necessary to enlist the counsel of a Florida probate lawyer or attorney
'width' is a duplicate attribute name. Line 1, position 37.3. WHY IS FLORIDA PROBATE NECESSARY?
Florida Probate is necessary to wind up the affairs the decedent leaves behind. It ensures that all of the decedent’s creditors are properly paid. Florida Probate also serves to transfer assets from the decedent's individual name to the proper beneficiary.
4. WHAT IS A LAST WILL AND TESTAMENT?
A last will and testament is a written document, signed by the decedent and witnesses, that meets the formal requirements set forth by
To the extent a last will and testament properly devises Florida probate assets and designates a personal representative, the last will and testament controls over the automatic provisions set forth under
5. WHAT HAPPENS TO FLORIDA PROBATE ASSETS IF THERE IS NO LAST WILL AND TESTAMENT?
Contrary to the belief of some, the decedent’s assets are not turned over to the State of
· Surviving Spouse and No Lineal Descendants. If there is a surviving spouse and no lineal descendants, the surviving spouse takes all of the Florida probate estate.
· Surviving spouse and lineal descendants.
a) If there is a surviving spouse and one or more lineal descendants (with the lineal descendants all being the lineal descendants of the surviving spouse as well as the decedent), the surviving spouse receives the first $60,000 of the Florida probate estate plus one-half of the rest of the Florida probate estate, and the lineal descendants share the remaining half.
b) If there is a surviving spouse and one or more lineal descendants (one or more of which lineal descendants are not also lineal descendants of the surviving spouse), the surviving spouse receives one-half of the Florida probate assets and the lineal descendants share the remaining half.
· No Surviving Spouse, But Lineal Descendants. If there is no surviving spouse, but there are lineal descendants, the lineal descendants share the probate estate, which is initially broken into shares at the children's level, with a deceased child's share going to the descendants of that deceased child.
· No Surviving Spouse, No Lineal Descendants. If the decedent left no surviving spouse or lineal descendants, the Florida probate property goes to the decedent's surviving parents, and if none, then to the decedent's brothers and sisters and descendants of any deceased brothers or sisters. The Florida probate law provides for further disposition if the decedent is survived by none of these.
· Exceptions to Above. The above provisions are subject to certain exceptions for Florida exempt homestead property, exempt personal property, and a statutory allowance to the surviving spouse and any lineal descendants or ascendants the decedent supported. Regarding Florida exempt homestead, if titled in the decedent's name alone, the surviving spouse receives a life estate in the Florida homestead, with the lineal descendants of the deceased spouse receiving the remainder inthere in the Florida exempt homestead property upon the death of the surviving spouse. If there are no lineal descendants, the surviving spouse receives full ownership of the Florida homestead outright.
One of the principal reasons for preparing a last will and testament is to properly provide for the distribution of assets to a descendant who is a minor. As you can see, if one does not have a last will and testament, the Florida intestacy statute provides for the distribution of Florida probate assets to your lineal descendants. If those descendants are minors (under 18 years of age), before any probate assets can be distributed from the Florida probate estate to the minor descendants, it is necessary for a Florida probate court supervised guardianship to be established on the assets that are being distributed to the minor beneficiary. The Florida probate court will appoint someone to serve as the guardian of the property of the minor descendant(s). The guardian’s responsibility will be to manage the assets for the benefit of the minor descendant and see that it is used properly. However, it is necessary to get Florida probate court approval for all expenditures on behalf of the minor descendant, until the child reaches 18 years of age. On the child’s 18th birthday, the probate court is required by
Through a last will and testament, you can provide for a testamentary trust that is designed to hold all of the assets for any descendant who is less than 18 years of age, and who is to be distributed assets from your probate estate. The trustee of that trust is given instructions by you, in the document, regarding the uses of the funds, and the amount of access the beneficiary is allowed to have to the income or the principal from the trust assets that you have allocated for the minor child. You can provide for the management of the trust assets for the benefit of your descendants for up to 360 years in Florida. You determine when the descendant(s) have access to the assets, and the purposes for which funds can be withdrawn from the testamentary trust. You determine the timing and amounts of the distributions of the trust assets to each descendant. You can spread the distributions out in multiple distributions with several years in between each distribution. Or, you can provide for lifetime trusts that will provide substantial asset protection from the beneficiary’s creditors, including divorcing spouses, general creditors and even the IRS.
Through the use of such a testamentary trust, you can avoid having all of the assets left to a minor descendant be distributed in a lump sum at age 18. (Back to Top of Page)
6. WHO IS INVOLVED IN THE FLORIDA PROBATE PROCESS?
While there may be others, the following is a list of persons or entities often involved in the Florida probate process:
• Clerk of the Circuit Court (See Question 7).
• Circuit Court (acting through a Circuit Court Judge, See Question 8).
• Personal Representative (See Questions 9 through 11).
• Probate Lawyer or Attorney for the Personal Representative (See Question 12).
• Creditors or other Claimants (See Question 13).
• Internal Revenue Service (IRS) (See Question 14).
• Florida Department of Revenue (See Question 15).
• Surviving Spouse and Children (See Question 16).
• Other Beneficiaries of the Florida probate estate (See Question 17).
• Trustee of Revocable Trust (See Question 21). (Back to Top of Page)
7. WHERE ARE FLORIDA PROBATE PAPERS FILED?
Probate papers are filed with the Clerk of the Circuit Court (which is the Florida probate court), usually for the county where the decedent lived. A filing fee must be paid to the clerk to commence the Florida probate administration. The clerk assigns a file number and maintains a docket sheet which lists all papers filed with the clerk for that Florida probate administration. The assistance of a
8. WHO SUPERVISES THE FLORIDA PROBATE ADMINISTRATION?
A Circuit Court Judge presides over
9. WHAT IS A PERSONAL REPRESENTATIVE, AND WHAT DOES THE PERSONAL REPRESENTATIVE DO?
The personal representative is the person, bank or trust company appointed by the Florida probate court to be in charge of the administration of the Florida probate estate. The generic term "personal representative" has replaced such terms as "executor, executrix, administrator and administratrix."
The personal representative is directed by the Florida probate court to administer the probate estate pursuant to
• Identify, gather, value and safeguard probate assets.
• Publish a "notice to creditors" in a local newspaper, giving notice to file claims and other papers relating to the Florida probate estate.
• Serve a "notice of administration" on specific persons, giving information about the probate estate administration and giving notice of requirements to file with the Florida probate court any objections relating to the Florida probate estate.
• Conduct a diligent search to locate "known or reasonably ascertainable" creditors, and notify them of the time by which their claims must be filed with the Florida probate court against the Florida probate estate.
• Object to improper claims and defend suits brought against the Florida probate estate on such claims.
• Pay valid claims of the Florida probate estate.
• File tax returns for the Florida probate estate.
• Pay taxes of the Florida probate estate.
• Employ necessary probate professionals to assist, including a
• Pay administrative expenses of the probate estate.
• Distribute statutory amounts or probate assets to the surviving spouse or family.
• Distribute assets to beneficiaries of the Florida probate estate.
• Close Florida probate administration. (Back to Top of Page)
10. WHO CAN BE A PERSONAL REPRESENTATIVE OF THE FLORIDA PROBATE ESTATE?
· The personal representative could be an individual, bank, or trust company, subject to certain restrictions as set forth in Florida probate law.
· An individual who is either a resident of
· A trust company incorporated under the laws of
11. WHO HAS PREFERENCE TO BE PERSONAL REPRESENTATIVE?
· If the decedent left a valid last will and testaament, the designated personal representative nominated in the last will and testament has preference to serve.
· If the decedent did not leave a valid last will and testament, the surviving spouse has preference, with second preference to the person selected by a majority in interest of the heirs of the intestate probate estate. (Back to Top of Page)
12. WHY DOES THE PERSONAL REPRESENTATIVE NEED A FLORIDA PROBATE ATTORNEY?
In almost all instances the personal representative must be represented by a
The
A provision in a last will and testament mandating that a particular
13. HOW ARE ESTATE CREDITORS HANDLED?
Prior to commencement of Florida probate proceedings, a creditor can file a caveat with the Florida probate court. Upon publication of notice to creditors a creditor or other claimant may file a probate document called a "statement of claim" against the probate estate with the Clerk of the Circuit Court where the Florida probate estate is being administered. This claim is generally required to be filed within the first three months of publication of a prescribed notice in a countywide newspaper. This three-month period is often referred to as the "non-claim period." The Florida personal representative or any other interested person may file with the Florida probate court an objection to the statement of claim, after which the claimant must file a separate independent lawsuit to pursue the claim. A creditor, or interested person will find the assistance of a
The personal representative is required to use diligent efforts to give actual notice of the Florida probate proceeding to "known or reasonably ascertainable" creditors of the probate estate, to afford them an opportunity to file claims against the Florida probate estate. A valid claimant is not viewed as an adversary of the personal representative but rather must be treated fairly as a person interested in the probate estate until the claim has been satisfied or otherwise disposed of. (Back to Top of Page)
14. HOW IS THE INTERNAL REVENUE SERVICE ("IRS") INVOLVED?
For federal income tax purposes, death triggers two things. It ends the decedent's last income tax year for purposes of filing a federal income tax return, and it establishes a new tax entity, the "estate."
The personal representative may be required to file the following returns, depending on income of the decedent, income of the probate estate and size of the estate:
· Final Form 1040 income tax return, reporting income for the decedent's final tax year.
· One or more Form 1041 income tax returns for the probate estate, reporting income for the probate estate.
· Form 709 gift tax return(s), reporting certain gifts made by the decedent prior to death.
· Form 706 estate tax return, reporting the gross estate and deductions, depending upon the value of the gross estate, to determine whether an estate tax (commonly referred to as the “death tax.”) will be due for the probate estate to pay.
The personal representative may be required to file other returns on behalf of the Florida probate estate. Additionally, the personal representative has the responsibility to deal with issues arising from tax years prior to the decedent's death (including tax returns that were filed by the decedent or that should have been filed).
The personal representative has the responsibility to pay amounts due to the IRS from the decedent and the Florida probate estate and may be personally liable for those taxes if not properly paid from the probate estate. If a federal estate tax return is required to be filed, an estate tax closing letter is necessary to clear title to
15. HOW IS THE FLORIDA DEPARTMENT OF REVENUE INVOLVED?
The personal representative is required to send a copy of the Florida probate inventory to the Florida Department of Revenue. If a federal estate tax return is not required to be filed with the IRS, then the personal representative is required to record in the public records (and file in a formal estate administration) an Affidavit of No Florida Estate Tax Due. If a federal estate tax return is required to be filed with the IRS, then the personal representative is required to file a
Regarding
For Florida probate estates required to file a
16. WHAT RIGHTS DO THE SURVIVING FAMILY HAVE IN THE FLORIDA PROBATE ESTATE?
17. WHAT RIGHTS DO OTHER POTENTIAL BENEFICIARIES (OTHER THAN THE SURVIVING SPOUSE AND CHILDREN UNDER CERTAIN CIRCUMSTANCES) HAVE IN THE PROBATE ESTATE?
Under
18. HOW LONG DOES FLORIDA PROBATE TAKE?
For Florida probate estates not required to file a federal estate tax return, the final accounting and papers to close the Florida probate estate administration are due within 12 months of issuance of letters of administration. This period can be extended by the Florida probate court, after notice to interested persons.
The federal estate tax return is initially due nine months after death and may be extended for another six months, for a total of 15 months. If a federal estate tax return is required, the final accounting and papers to close the Florida probate estate administration are due within 12 months from the date the tax return is due. This date is usually extended by the Florida probate court because often the IRS' review and acceptance of the estate tax return are not completed within that period.
Florida probate estates that are not required to file a federal estate tax return and that do not involve probate litigation may often close in five or six months. (Back to Top of Page)
19. HOW ARE PROBATE FEES DETERMINED IN FLORIDA PROBATE?
The personal representative, the
The probate fee for the personal representative is usually determined in one of five ways:
a) as set forth in the last will and testament;
b) as set forth in a contract between the personal representative of the Florida probate estate and the decedent;
c) as agreed among the personal representative of the Florida probate estate and the persons who bear the impact of the fee;
d) as the amount presumed to be reasonable as calculated under
e) as determined by the Florida probate judge, applying
Likewise, the probate fee for the Florida probate lawyer or attorney for the personal representative is usually determined (1) as agreed among the Florida probate lawyer or attorney, the personal representative of the Florida probate estate and the persons who bear the impact of the fee, (2) as the amount presumed to be reasonable calculated under Florida probate law, if the amount is not objected to, or (3) as determined by the Florida probate judge, applying Florida probate law. (Back to Top of Page)
20. WHAT ALTERNATIVES ARE AVAILABLE TO FORMAL PROBATE ADMINISTRATION?
Summary Probate Administration is generally available if the value of the probate estate subject to probate in
Under Summary Probate Administration, the persons who receive the probate estate assets remain liable for claims against the decedent for two years after the date of death. This period may be reduced in Summary Probate Administration by publication of notice in a local newspaper
Another alternative to Formal Probate Administration is "Disposition Without Administration." This is available if the Florida probate estate assets consist solely of exempt property (as defined by law and the Florida Constitution) and non-exempt personal probate property, the value of which does not exceed the combined total of up to $6,000 in funeral expenses, plus the amount of all reasonable and necessary medical and hospital expenses incurred in the last 60 days of the last illness.
If the decedent was not a
21. WHAT IF THERE IS A REVOCABLE LIVING TRUST?
If the decedent created a revocable living trust, in certain circumstances, the trustee may be required to pay expenses of administration of the decedent's Florida probate estate and enforceable claims of the decedent's creditors. In any event, the trustee is required to file a "notice of trust" with the Florida probate court where the decedent lived, giving information concerning the settlor and trustee. The counsel of a
The Florida probate lawyers and attorneys at The Coleman Law Firm have more than 30 years experience working with personal representatives, beneficiaries, surviving spouses and the heirs to probate estates both with and without last wills. We also have significant experience working with creditors’ claims in probate administration in the Florida probate courts. We recognize the need for efficient probate administration, and the importance of keeping our clients fully informed of each step in the Florida probate process. We explain the Florida probate process to our clients and help them understand each step in the Florida probate process and why that step is necessary.
If you need the assistance of a
This material represents general legal advice. Since Florida probate law is continually changing, some provisions in may be out of date. It is always best to consult an experienced
The Jacksonville Florida probate, estate planning lawyers and elder law attorneys, asset protection attorneys, guardianship lawyers, Medicaid planning attorneys, and small business lawyers with the Coleman Law Firm offer their services as estate planning, probate, elder law, Medicaid planning, asset protection, small business, and guardianship lawyers and attorneys primarily in Northeast Florida including the following counties, towns, and cities: Duval County - Jacksonville, Jacksonville Beach, Atlantic Beach, Neptune Beach; St. Johns County - St. Augustine, Ponte Vedra Beach, Nocatee, St. Augustine Beach; Clay County - Orange Park, Middleburg, Green Cove Springs; Nassau County - Amelia Island, Fernandina Beach, Yulee, Callahan; Flagler County - Flagler Beach, Palm Coast, Bunnell; Baker County - Macclenney, Glen St. Mary; Putnam County - Palatka, Interlachen; Columbia County - Lake City, Fort White; and in other parts of Florida as requested or necessary. We are a participating attorney in the AARP Legal Services Network by GE.